iManage! provides you with a complete set of real estate tools you want in your tool belt.

Built with Notion, iManage! is a landlord software that easily integrates right into your personal or business Notion workspace.
Duplicate this template with one click and start using it today!
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Property Portfolio

A complete overview of your properties

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Manage projects, tasks, and TO-DO lists

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Income and expenses for each property

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Save all companies and people info

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Breakdown of all your lease agreements

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Control recurring bills for each property

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Access all your contractors’ info

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Keep an eye on all insurance policies

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Import transactions for a tax estimation

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What Landlord Software is the Best for Small Real Estate Portfolio Owners

So you are a proud landlord. You bought a few units, and you've placed a few tenants. You've done some rent collections, hired a few contractors, and answered a few night calls. Maybe you even saw the water damage. 😅
You can proudly call yourself DIY Landlord.

Who says you need to pay 8% for property management companies when you can do everything by yourself?

And I agree. My name is Ian. And As a landlord myself, I find it way easier to just keep full control of the management operations. I don’t have a large portfolio, but even the business in my few rental units can suddenly go very wrong very fast.
We’ve all been there. But what do you do now that you learned a few things, and want to build a better foundation for your business? You want to get organized! And to do so - you want to use the best possible tools that technology can offer.
The answer is if you decided you be a manager of all your units - you better invest in decent rental property management tools.

💡 The 7 critical features landlord software should offer to landlords with a small-to-medium portfolio:

  1. Project Management - so nothing falls through the cracks;
  1. Tenant Screening - quality renters who will take care of your units;
  1. Portfolio Tracking - so you know what’s going on in each property;
  1. Financial Tracking - rental property accounting is critical for budgeting;
  1. Documents Database - so you can easily find them when you need them;
  1. Contacts Database - from contractors to suppliers, all contact info instantly
  1. Recurring Bills Tracking - this will save you time and money in the long run.
But if you never used an app to track and manage your operations, this topic might be new to you. Let’s learn more.

What is property management software?

Property management rental software is a tool that landlords and property managers use to help them collect rent online, do customer support, and keep track of their properties, tenants, finances, and other documents.
Typical rental management software features you can expect are tenant screening, financial tracking, maintenance management, and more.
With so many different features, it can be hard to know which property management software is right for you.
I’ve built iManage! using Notion and that’s what I use for all my other businesses and personal operations. If you are not familiar with Notion - this is an amazing app that enables creators like me to build custom solutions for any given problem. You will start with a template and then add, delete, or modify any features that you need.

What does ideal property management software do?

iManage! is a property management software tool that allows you to manage your rentals, whether you have one property or a hundred! .
It is the perfect solution for small-time landlords who want to keep their rentals simple, fast, and effective.
Even landlords with one unit know that landlord software is essential to your success.

Who should use rental property management software?

No matter what your role is in the rental property business, iManage! can help you stay organized and on top of your game.
  • Landlords - Looking to manage your investment properties? you'll love iManage!. It's the premier landlord software. With iManage!, you can keep track of your tenants, payments, manage maintenance requests, and property details all in your Notion workspace.
  • Property managers - iManage! can help you keep track of your properties and tenants with ease. With its tenant screening, financial tracking, and maintenance management features, iManage! is the perfect solution for any property manager.
  • Real estate investors - iManage! can help you keep track of your rental properties and their finances. With its financial tracking, and maintenance management features, iManage! is the perfect solution for any estate investor.
    • Whether you are in the process of building your portfolio or only have a single unit - it is important that you are always looking for opportunities to add quality new pieces to it.
iManage! is the best value in property management software. We created iManage! to be the best choice for landlords with multiple properties. Whether you have one property or a hundred, you'll love iManage! Notion template.

First 7 essential problems you need to solve

Know your money: Keep an eye on rent payments

Most landlords have an active problem with money management. They don't have a good understanding of their income and expenses, which can lead to big problems. iManage! solves this by letting you track your properties, tenants, and money in one place.

Keep your units clean.

Maintaining a clean property is critical for both the landlord and the tenant. With iManage!'s maintenance management features, you can easily keep track of when projects need to be done and who should do them.

Manage contractors.

Hiring subcontractors is inevitable as a landlord - but with iManage!, it's easy to manage these projects and tasks. Plus, with its contractor database, you'll never lose track of anyone again!

Keep your tenants happy.

Renting out units is a business - so make sure you're doing everything possible to keep your tenants happy! With iManage!'s tenant reporting features, you'll know exactly what they're doing in each property and whether or not they are meeting your expectations.

Handle emergencies quickly.

No matter how well prepared you are - there will always be emergency situations that crop up unexpectedly (water damage for example). With iManage!'s 24/7 support team available at any time of day or night, you'll be able to handle any situation quickly and efficiently without worrying about anything else..

Make smart financial decisions.

Keeping tabs on finances isn't easy - but with iManage!, it's easy to see where your money is going and whether or not you're on track for long-term success.

Get started now!

Do not delay your success any longer - you have to take action now. One more month of poor management and your business could be in jeopardy.

What is the best property management software?

iManage! is the best real estate management software available today. With iManage, you can keep track of your tenants, payments, and property information all in one place. Plus, iManage! offers a host of powerful features that will make managing your small portfolio a breeze.

What are the best features of iManage!

1. Landlord software built with Notion

Whether you are a Notion veteran or never heard of an app - you will find yourself at home the first time you open iManage!. This is one of the most important features of iManage!, as it allows you to access the software through Notion's dashboard. This means that you can work on your projects, manage your tenants, and track your finances on any device through a mobile app, website or native application. Duplicating this management tool is as easy as clicking a button.
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2. Property Portfolio - A complete overview of your properties

iManage! offers property owners an illustrated view of their portfolio of buildings, units, and locations. Fill each item with your photos to always give a look at your cash flow machine. You can add rental listings for apartments, buildings, multi-units, land, commercial property, or any other property types you need.
iManage! - Premium Landlord Software for Real Estate Property Management
iManage! - Premium Landlord Software for Real Estate Property Management

3. Maintenance - Manage projects, tasks, and TO-DO lists

There's always some work going on, whether you like it or not. iManage! offers a powerful way to track the status of your maintenance requests and project management. This makes it easy to manage rental maintenance requests, projects, tasks, and to-do lists.
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4. Transactions - Income and expenses for each property

Having accounting software helps you manage the online rental collection, online rent payments, and transaction info with iManage! expense tracking. Simply add any rent collection, expenses, or other transactions to a database! You can easily assign any incoming transaction to a property, and it will automatically update your finances in the rent manager.
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5. Contacts - Save all companies and people info

iManage! lets you store your contact management for all your properties. This makes it easy to find a person or company when you need them. Add your tenants, vendors, contractors, property managers, and the people you do business with.
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6. Leases - Breakdown of all your lease agreements

Save your agreements, rental applications, and any other relevant info in one place. iManage! is not a lease manager, yet it offers a simple property management solution to keep track of your properties and leases. Save info about long-term or short-term rental agreements.
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7. Bills - Control recurring bills for each property

You can add your recurring bills like taxes, insurance, and property management fees to each of your properties in iManage!. This will help you keep an eye on the expenses and never miss a due date. The notion has great APIs that allow you to connect your favorite apps (e.g. through Zapier)
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8. Contractors - Access all your contractors’ info

You have a lot of vendors, management companies, contractors, and service providers you work with. iManage! makes it easy to keep track of them. Use this page to save their information, such as contacts, business documents, and estimates.
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9. Insurance - Keep an eye on all insurance policies

Add all the insurance policies you have in iManage!. It will remind you about the policy renewals and track the remaining coverage for each property. Add property insurance or renters insurance.
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10. Taxes - Import transactions for a tax estimation

iManage! lets you store all of your transactions for a property for tax purposes.
iManage! helps you get ready for tax season. Aggregating all your data will help you list all your income and expenses for a tax estimation.
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…and more


Do it yourself doesn't mean do it alone.

Work with an assistant or a whole team - you can get a multi-user license and invite additional contributors to help you manage your estate business. Even most able DIY landlords could sometimes use a helping hand.

Considerations when purchasing landlord software solutions

When it comes to purchasing software solutions, there are a few things you should keep in mind. Here are five considerations:
  • Price. The price of your solution will depend on how many properties you plan to manage and how many features you want to have. iManage! offers a single-purchase lifetime license to a Notion template. Pay once and keep using it forever.
  • Accessibility. The platform on which your landlord software runs is also important. You want to make sure the platform can handle your number of properties and features. Notion works on a wide variety of devices, so you're sure to find one that meets your needs exactly where you are.
  • Features. You want to make sure the features offered by your software are what you need. iManage! offers a wide variety of the features small landlords might need, all of which are connected together for flawless data flow.


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Note: iManage!is a property management tool, and I do not provide tax advice. Please consult a tax advisor for specific tax advice.